Session Proposal Information

Presenter Session Proposal/Registration Process

  1. Read the FAQs below.
  2. Complete the Conference Presenter Proposal Form and upload an abstract of your session, limited to 200 words. You must log in to this form with an email address associated with a Google account.
    Conference Presenter Proposal Form
  3. Ensure your KSTA membership is current before registering for the conference. Presenters must be current members and must also register and pay for the conference.
  4. August 15, 2023 is the proposal submission deadline.
  5. You will receive an email notification by September 5, 2023 if your submission is accepted or declined.


Do I have to be a member of KSTA to present?
KSTA policy states that all presenters must be members of the organization.

Do I have to register for the entire conference?
If you indicate your preference for a Saturday only session, then you may register for the Saturday Only option. *Remember this is only a preference you indicate on the proposal form and is not guaranteed until your session slot is confirmed. If you plan to attend Thursday and/or Friday but are not presenting on those days, you need to register for the full conference. 

What is the deadline for submitting a session proposal?
Proposals for the 2023 conference must be submitted by August 15, 2023. 

What information is required on the Presenter Proposal Form?
Primary presenter contact information
Session title, audience/grade level, content areas, conference strands
Session length ranges from 1, 1.5, or 2 hr

Must upload a session abstract limited to 200 words as a Word document

Is it possible for exhibitors to present sessions?
Exhibit space rental includes one time slot in the program per space rented.

How many times will I be scheduled to present my session?
Generally, sessions are scheduled for a single slot, but several can be repeated if they appear to have broad interest and the program has available spaces. You can indicate your preference on the session proposal form.

Can I request a certain day or time for my presentation?
Scheduling sessions can be complicated as we try to offer something in each time block for a variety of grade levels, science disciplines, and conference subject strands. However, requests for a particular day can usually be honored if they come in early enough. You can indicate your preference on the session proposal form.

Will KSTA provide a laptop, projector, screen, or other equipment?
Projectors, screens, and sound equipment will be provided in each meeting room. KSTA is not able to provide laptops. We encourage all presenters to take care in preparing for their session by bringing whatever equipment they think they might need. 

Can I partner with someone else to present?
Some of the most effective sessions are those that involve multiple presenters. One person should be designated as the primary contact for conference communications. You can add co-presenters and specify the primary contact on the session proposal form. NOTE: ALL session presenters, including co-presenters, must be registered for the conference.

Can KSTA help to distribute copies of my handouts or other materials?
Presenters are responsible for making their own copies for handouts. KSTA will create a Google Drive folder for presenters to share their materials with attendees. 

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The Kentucky Science Teachers Association is an affiliated chapter of the National Science Teaching Association
Mailing Address: P.O. Box 23918, Lexington, KY 40523
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